婚宴需考量的事項:

 1. 桌數:列名單估計人數,含雙方父母、新郎、新娘各自提出約有多少人數?估計可能參加的眷屬人數,合計起來才是總人數,列表同學、同仁、親戚、朋友的桌數與確認是否帶伴,先預先想好可能的桌數。

2. 桌數決定宴客場所大小,桌數在婚宴多久前還可以做調整?婚禮前多久(一周?)要確定桌數?(增桌或減桌) 

3. 確認喜宴價格:每桌價錢?幾道菜?每桌容納人數?

4. 水酒:水酒飲料是無否為暢飲還是另外付費?是否有數量上限?水酒飲料的種類?是否有贈送N瓶紅酒?水酒飲料全程免費嗎?或只第一個小時免費?

若自備需另外付費嗎?是否收開瓶費?否收服務費?是否免費提供冰塊?每桌是否限瓶數?

5. 地理位置:交通距離會影響到儀式時間,可否免費停車?可以停多久?停車位有多少?是否有提供餐廳路線地圖,提供幾份?如有提供禮車接送,接送的範圍?

6.設備:投影設備 (ex: 投影布幕,投影機,是否需另外付費?)DVD播放(誰負責音控,多久前提供試播放)、音樂、燈光,音樂撥放(MV)設備或卡拉OK?是否有提供婚宴前試用?提供多久前試用?是否提供無線麥克風? (新人、主持人致少要有三支要事先確認)

7. 日期、時間:(幾點前要結束宴客?宴會時間是否有時間限制?若是中午,晚上是否還有他人要使用同一個場地?

8. 佈置:提供哪些佈置,如假花、拱門、放大照畫架、鮮花、汽球、桌花、喜糖、收禮台、框架佈置、主桌佈置、客桌佈置等 (要看到實景);有無提供物品:喜糖、端盤、菜單卡、桌卡…….等喜帳、簽名簿、色系、玫瑰花瓣、指示牌、相片架的運用為何?各桌布置為何?桌布、禮金桌桌布顏色為何?幾點可以開始佈置?



餐廳/ 酒家詢問事項:


廳別
1. 容納桌數
2. 是否為獨立空間?會不會有其他人同在一廳辨喜宴
3. 因開桌桌數不足而被更換廳別
4. 可臨時加開的桌數
5. 走道範圍(是否有新人進場走道、走道動線、長度與寬度、以及紅地毯的鋪設)
6.
場地動線是否良好?格局是否方正?中間是否有柱子會擋住視線?是否有舞台?投影機?不同場地是否有區隔方式?如何區隔?

7. 有獨立新娘休息室/ 新娘更衣室?

 

菜色
7.
每道菜詳細註明 (例出詳細菜單和內容)
8.
問清楚如魚是什麼魚,蝦是什麼蝦, 拼盤有那些東西等等
9. 確認可否換菜色
10. 菜色若與當初預訂的不同該如何
11.
是否送水果或甜點?水果招待是否要另外收錢
12.可否備辦素食?可否臨時追加
13.
加收服務費多少



費用
14. 何時付款?
訂金付多少?現金該付多少?信用卡又該付多少

15. 可以用信用卡嗎?有無加成?
16.
何時需付清尾款?

17. 開瓶費用多少
18. 自備水酒要不要付費
19. 有無特殊規定?有額外收費要事前告知
20. 可不可以試菜?試菜要多少錢?何時可以試吃


素食
21. 是否有專屬廚師or外包
22. 蛋奶素或全素
23. 集中一桌或可分桌配膳(一人一份)


價錢追加
24. 每桌人數10 or 12 人
25. 若要增加桌數或減少桌數要如何處理
26. 還有最後訂的桌數可以退桌嗎


桌數
27. 多出來的桌數是先付清或保留改天來吃(有無時間限定)或者一桌賠多少
28
如要現場增加桌數可加幾桌呢? (問清場地以了解上限)
29. 加桌的菜是由其他桌分出來或者是另外做?菜色如何
30. 最遲何時需確認桌數
31. 是否訂有彈性桌數?規則為何


場地佈置
32. 「入廳」汽球鮮花 or 紗幔拱門
33. 「舞台」背景板或鮮花布置
34. 「收禮桌」桌巾與鮮花
35. 「主桌」鮮花和「紅毯」
36. 「整體空間」空飄汽球、彩帶或花鮮布置
37.
桌佈置為何?是否每桌都有桌花、桌卡、菜單?

38. 可否灑花瓣?泡泡機?彩條?拉拉炮?點仙女棒?
39. 是否每張椅子都有椅套
40.  
硬體設備是否能配合燈光明暗、音樂撥放、上菜時間

41. 有無電腦光碟撥放、白色投影布幕


時間
42. 有無限制時間(可吃到幾點)
43. 若超出時間,應該如何處理
44. 幾點可以開始會場布置
45. 套房等級?先看所贈送的房間(一般酒店才會送)


新娘房
46. 新娘房鑰匙
47. 新娘休息室會準備一些茶水和點心嗎?
48. 若到場化妝, 準備鏡子、開放空調的時間


交通
49.是否免費停車?如何免費
50.提供泊車服務?費用多少?可用車位多少?免費停車時間限制
51. 是否提供交通地圖和名片
52. 附近停車位地點/遠近/
價格為何


服務人員

53. 除主桌外服務人員有多少位?平均幾桌一位(主桌也要順便問一下)
54. 除主桌外,每桌有服務人員分菜嗎
55. 是否有專人服務新人
56.會隨時補充飲料?更換餐具嗎
57.是否有上菜秀?


飲料
58.
水酒飲料全程免費or有限制時數及瓶數

59. 送的是哪種酒/飲料?不要酒是否可換別的
60.
是否有贈送N瓶紅酒?

61. 自備需另外付費嗎?
62. 價格如何計算?是否收開瓶費?服務費?
63. 冰塊是否為免費
64. 每桌的瓜子、糖果是否為免費

 
其他贈送
65. 簽名冊、喜帖有無贈送

 
其他事項
66. 白紙黑字寫,清楚後,一定要請他們劃押
67. 需自備東西?(桌卡、喜帳、簽名簿、名牌、喜糖、放大照的畫座等)
68. 近期促銷方案
69. 收禮金時該注意的事項

 

 


選擇場地時,記得要問:

1. Do you have a facility director? If so, will he be there on my wedding day? Is there a day-of coordinator?

2. What’s the maximum number of guests you can accommodate?

3. What’s the site fee? And what does that include?
Some venues will charge you $2,000 just for the space, others will include tables, chairs, and table linens. Don’t assume anything’s included—at some venues, you even have to rent portable bathroom stalls!  
 
4.Is there a space for me to get ready?
 
5. How many hours do you allow a party to be here? At what time will my guests have to leave the facility?
Some sites charge up to $500 an hour for overstaying.

6. Is there a service charge on top of the bill? If so, how much?

7. Are there any consequences for not fulfilling the food and beverage minimum?

8. What's the backup plan?  Make sure the facility has a contingency plan when it comes to bad weather or other unforeseeable circumstances.

9. What's the corkage fee if I bring my own wine?

10. Are there any additional costs-cleaning fees, insurance-fee waivers, etc.?

11. Are there restrictions for the photographer?

12. How many weddings will be booked on my day? / How many events do you host a day?
 
13. Must I use vendors of your choosing? (caterers & florists)

14. Will we need to bring in sound equipment?

15. Do you allow alcohol and open flames?

16. Who is responsible for setting up and tearing down the decor, and when will it be completed?

17. How early can I get into the site to set up?

18. Will you rope off an area for parking? Will our guests have to pay to park?

 

 

What to Negotiate & Check

Depending on your repo with the sales person, you may get some good perks and extra freebies here and there. Some may not cost much, but if it makes you happy, why not?

- Corkage Fee - This is usually a big cost for weddings if you don't nego. Hotels generally offer corkage waiver of 1 bottle of wine or hard liquor per table only but this is not enough. Try to negotiate for free waiver for unlimited bottles of wine or liquor (best deal - and some hotels do offer this, so ASK!). Else, try to nego for buying beer from them and waive all corkage charge. Or go beer free and pay an upfront sum (set a rate) for unlimited corkage for wine and liquor. Beer is always chargeable, so for this, there's no escape except to nego for lower rates. Again, check the market rate so you can quote and nego. During the dinner, remember to ask the hotel staff to serve alcohol upon request or during toasting. Besides the corkage charge reason, you won't want your guests to be drunk so fast. Assign someone from your side to keep tabs of the number of bottles open and used to avoid dispute later.

-Pre-cocktail - Nego for this and ask for sandiwches, cookies, etc to be served. Some hotels give on complimentary.

- Ballroom Charges - If you have less than a number of tables, they may charge you a certain usage fee. Ask for waiver or change location. Some ballroom charges also apply for usage after 11pm or midnight. Be sure to nego to lower the rates just incase, or ask for waiver/ leniency/ flexibility in applying this terms. If your extra timing is reasonable, they will usually allow it coz they don't want to appear too calculative too.

- Free usage of Projector, Screen, PA System, Mic (at least 2), Rostrum
- Free wedding cards
- Free guest book
- Free ice sculpture
- Free smoke machine (if you like it)
- Free wedding favors (some give chopsticks, etc)
- Free bridal room for stay & special room set-up (fresh flowers, fruit basket, chocolate pralines, sparkling juice) with breakfast the next morning
- Free day use of room for changing & make-up etc (better yet, nego for free room overnight)
- Free room/ area for tea ceremony (for guests who missed your tea ceremony)
- Free anniversary stay for wedding couple
- Free anniversary meal for wedding couple (try to nego for this, if they don't give free anniversary stay)
- Free food tasting for 10 pax (remember to give feedback, or change the fish, etc, if you don't like it)
- Free flow of soft drinks, chinese tea

- Check on banquet layout (table setting arrangement)
- Check on stage size & deco
- Check on backdrop, fairy lights, scallop ceilings, names of bride & groom
- Check on bridal arch, flower stands, and if any fresh flowers is provided for reception table, main table, all guest tables
- Check for chair covers with ribbons & their colour theme
- Check on red carpet for march in, L shape or straight
- Check how many waiters per table
- Check sound system and lighting controls (for march-in & band too)
- Check how many tiers of glass for toasting, how many tiers for wedding cake, they usually give free sparkling juice for toasting
- Check on bridal car parking & ask for 2 more parking space for groom & bride's parents
- Check on flat rate parking validation for guests
- Check on first course food presentation
- Check on special rates for room booking for outstation guests
- Check who will be incharged on that day
- Check on payment terms (usually full payment before the dinner)
- Check on deposit (check if refundable or transferable)
- Check for any miscelleanous or hidden cost (always read the fine print besides asking further)

Lastly, please make sure all of this is stated black & white in your contract before you sign and pay the deposit. This is to ensure that they honour their words and if the sales person changes, you will still be entitled to the same privilege as discussed. Hope this helps all bride-to-be and let us unite to help one another. Cheers to all brides and happy planning!

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  • chiariyees
  • 哇,好周详的考量事项~

    很期待你的婚礼, 加油咯! :)
  • 哈哈~抄來放著的,有需要才來參考 XD

    santa 於 2012/06/02 02:34 回覆